School Secretary

Starting immediately

• Office Management, including typing, filing, mail, email, copying and other office duties
• Maintain forms and publications
• Purchase supplies and maintain office equipment
• Maintain records for fee payments, service hours, and textbook check-out
• Schedule parent-teacher meetings
• Maintain student and school records through Calpads
• Record daily attendance
• Make and distribute keys as needed
• Reception and community interface
• Meet and greet the public, prospective students and families
• Provide tours and orientation
• Answer phones and respond to messages
• Check-in visitors
• Create contracts, track, and maintain records for short term independent study
• Assist teachers with coordinating field trips and ensure compliance with insurance regulations
• Plan, coordinate, and assist with special events
• Conduct and record monthly site safety checks
• Conduct and record fire and earthquake drills
• Help ensure compliance with health and safety regulations and monitor safe school procedures
• Arrange for periodic checks of fire extinguishers and other safety equipment
• Track requirements for student immunizations, ensure compliance and maintain records for student medical testing (hearing, vision, and scoliosis), student immunizations (hepatitis and MMR) and teachers (TB testing).
• Maintain student database, class schedules, class lists and other student records
• Create report cards and transcripts
• Maintain employee database, documentation for new employees, maintain employee records, and interface with employee health insurance.
• Perform miscellaneous reports such as, Calpads data entry & updating, attendance, SARC, CBEDS etc.
• Demonstrate the utmost respect and caring for students, parents, and fellow employees
• Share the common vision and educational philosophy of WECS

Requirements

• Strong organizational, communication, computer, and public relations skills
• Knowledge of general office equipment is helpful
• Ability to multitask and work independently.